Course Set Up

In order for a course to appear in ACEweb Course Listings:

Course Status - the course status must be Active (the Active box must be checked). Canceled or locked courses are not displayed.

Course Begin Date - the Course Begin Date must start on or after the current date. You can modify this with the "Lag Days" for ACEweb field on the course ACEweb Info tab.

Note: Online Course display is determined by the Enrollment Opens field.

Course Grouping - if you're using the Course Grouping option (GroupOption INI setting), you must enter at least one grouping code that is set to display on ACEweb. If you want the course to be cross-listed in more than one group, enter all appropriate grouping codes.

ACEweb Publish Properties - the ACEweb Publish Property on the Course ACEweb Info tab must be set to at least Publish Only. You can mass update the ACEweb Publish properties for a series of courses from Mass/Change Update/Delete/Archive. If you update to ACEweb .060 or later, you can also set the Publish Date on the course's ACEweb Info tab and ACEweb will begin publishing the course on that date.

Course Max - the Max must be set to a non-zero amount if you want to allow enrollment. If it is left at 0, the course will display in the listings with the Full designation. (**FULL** text comes from the FullMsg INI setting)

Course Options

The following course options can be used with ACEweb:

Course Descriptions - to show course descriptions on ACEweb, you must create catalog records and enter the descriptions into Catalog Builder, then assign the Catalog code to the course record.

Waitlisting - you may allow users to add themselves to a Waitlist if the course is full, by checking the Allow Waitlisting on Web box on the ACEweb Info tab.

Additional Email Notifications - you may identify other individuals (e.g. staff member, instructor) who should receive emails when individuals enroll in a particular course by entering the individuals' email addresses in the Persons to Notify via Email field on the Course Additional Info tab.

Note: this does not override the OfficeEmail INI settings. The individual(s) entered in the OfficeEmail setting will still receive a transaction notice when individuals enroll in the course.

If you enter :FIRM in the Persons to Notify via Email field on the Course Additional Info tab, a copy of the transaction notice is sent to the Contact of the individual's Firm (i.e. the email address in the Firm E-mail field on the Firm record).