Code Editor Screen

To access the Universal Code Editor:  

1. Click the Add/Edit Codes button on the Main Toolbar, or select Module > Codes.

2. Select the appropriate code from the Code Type list (e.g. to see the values for the Coordinator field, select COURSE: Course Coordinators).  

3. Click the Find button to select a code for the code area.  Note:  you'll only see the code values for the Code Type you selected in step 2.

Some code areas allow you to activate/deactivate codes.  Active codes are displayed in the code's drop down list on the associated screens.  Deactivated code do NOT appear in the drop down list.  

Codes that can be activated/deactivated have the Active Code check box on the screen.  Check it to activate the code.  Un-check it to deactivate a code.

Deactivating old codes that are no longer used allows you to keep the old code around (so that they still show in reports) but “hide” them in the list so staff will not be able to assign them to new records.

When editing codes, the system will ask you if you want to update associated records (e.g. if you edit an Coordinator code value, the system will ask you if you want to change the code on all associated Course records).  Select the appropriate option.

You can hide specific code values from ACEweb displays in the following code areas:

• Grouping Codes - specific groups can be hidden from the group displays.
• Interest Codes - specific interest codes can be hidden from the Interest Code lists on personal data pages.
• Tracking Codes - specific tracking codes can be hidden from the How did you hear about us lists.

When deleting codes, the system will ask you if you want to also delete the code from all associated records.  Select the appropriate option.

To combine codes, look up the "BAD" code (i.e. code you want to delete) and enter the "GOOD" code into the Code field.  The system will ask you to if you want to update all associated records (e.g. if you merge two Coordinator codes, the system will ask you if you want to change the code on all associated Course records).  Select the appropriate option.

Note:  you can also merge codes with the Code Areas Clean Up tool.