Including Email Attachments

If using the Email module, you may automatically include an attachment when emailing registration confirmations for a specific course.  

Please Note: Many Email Servers strip attachments from emails before forwarding them to recipients, or they outright reject emails with attachments. Because of this, we encourage you to instead consider putting the attachment file on your website and placing a link to it in your emails. Student Manager does not support long file names (files buried in several subfolders) or names with spaces. Your attachment names should not be longer than 20 characters.

To include attachments:

1. *Put the attachment into your Student Manager folder or, if desired, create an Attachment subfolder within your Student Manager folder and put the attachment in it.  
2. **In the Attachment (Email Receipt) field on the Course Additional Info tab--enter the name of the attachment if you put it directly in your Student Manager folder (i.e. locmap.pdf), or the relative path if you put it in a subfolder (i.e. Attachments\locmap.pdf).
3. Save the course record.  

The attachment will be sent with the Email Confirmation for the specified course when emailing within Student Manager and when ACEweb emails a registration confirmation.

*Attachments must be in a location accessible to all users, including ACEweb. Folders on a workstation machine will not be available to other Student Manager users or to ACEweb. A shared documents folder may be available to other Student Manager users but will not be available to ACEweb.

For this reason, we highly recommend that you place any attachments in the specified location (step 1 above).

**It is not recommended to enter the full path (e.g. T:\attachments\filename.pdf) in this field because all users may not be mapped to the location using the same drive letter. For example, one user may be mapped to the folder using drive T: but another may be mapped using drive R:.